Travel

Note:The following procedures are only a guideline. If you have never traveled under Texas A&M University auspice before, please contact the travel coordinator inEngineering Activities Building B, room104,for answers regarding your particular travel circumstances.

Prior to trip

1. Complete a Texas A&M Travel and Leave (T&L) form. The following information should be included:
   1. Period of travel
   2. Destination (city and state)
   3. Account and project numbers to be charged for the travel
   4. Estimated expense
   5. Fill in the appropriate information for a travel advance if necessary
2. In the case of student travel, a supervisor must sign the form.
3. Take the completed T&L to room 104 inEngineering Activities Building B.
4. If a travel advance is needed:
   1. Texas A&M: The T&L should be submittedNO LATER THAN TWO WEEKSbefore travel. The travel coordinator must fill out a separate form to request the advance.
   2. TEES: It is not necessary to fill out a separate form however it still takes extra time to process an advance and the earlier you submit the T&L the better.

During the trip

1. When traveling, it is best to saveALLreceipts.

After the trip

1. Complete aTravel Worksheet Form.
2. Take all receipts for which reimbursement is requested to room 104 inEngineering Activities Building Balong with the completed Travel Worksheet.

Please note that in order to be reimbursed for hotel charges, accounting must have an itemized bill showing the charges for each day.